Tag Archives: Actions

How to prepare PDF content for the Web, SEO & Accessibility

There was quite a lot of interest in today’s eSeminar on how to prepare PDF content for the Web. In this session I covered all the basics you need to know in order to make your documents both accessible and optimized for search engines.

There are six areas you need to consider;

Searchable PDF
Is there text in your document? If you have scanned material, make sure you perform OCR (Optical Character Recognition) so that search engines can read through the content!

Document Properties
Make sure the metadata within the PDF is included and correct. The more information, the more likely to get a high ranking within a search engine

Tagged PDF
Have you considered the needs of users with accessibility requirements? Make sure you tag your PDF and ensure you include other details such as Alt Text on images.

Optimized PDF
Is your PDF optimzing for viewing on the screen? Have you enabled fast web view so the first page is displayed while the rest of the PDF is loading?

Document Navigation
Have you provided bookmarks & links to let your readers navigate through the document with ease? Have you used Open Parameters to set URLs to the document to open to the desired view?

Secured PDF
Have you  secured the document so that your audience can only do what you want them to do?

In the presentation I not only discuss what you need to do, but how to go about it using Acrobat 9 or the latest Acrobat X. I’ve included my slides from today’s session;

A recording of the 1hr eSeminar is here;

The final part of the demo demonstrates how to use the Action Wizard feature to automate the Prepare for Web process. Definitely worth watching!

Adobe announces Acrobat X

Adobe today announced the next generation of Acrobat. What does that mean? Acrobat X (pronounced Ten) is a vast improvement over previous versions, that includes a new intuitive user interface, collaboration features and other ways to make you more productive.

As Adobe continues work on Acrobat Dynamic PDF, Acrobat X users can create new PDF Portfolios, completely stylized and branded to allow multiple files to be delivered as a package. You can even include remote content such as websites & online video that will play when the PDF Portfolio is opened. The result is a very engaging PDF that is still lightweight and extremely portable.

Acrobat X users can leverage Dynamic PDFs to collect feedback from their colleagues by sending PDF documents that can automatically send the marked up comments back to the document author. These “workflow aware” PDFs know where they came from and with a click of a button within Acrobat X or Reader X the comments are sent in real time, reducing emails and allowing multiple users to collaborate in context with ease.

Microsoft SharePoint users can take advantage of the new integration features within Acrobat X. Checkin/checkout workflows, version & commenting are all now supported within Acrobat X as well as support for Sharepoint in Review & Comment workflows.

Form developers will be able to take advantage of the built in form improvements in addition to the bundled LiveCycle Designer ES2 for Acrobat X Pro users.

Acrobat X Pro users will become more productive with the use of Actions. An action can be created from a series of steps in Acrobat then run by the user. One example is when publishing documents online, an Action could be made to remove hidden information, add a watermark, ensure accessibility features are enabled and add security. Once setup, the user never has to remember each particular step and settings, Acrobat ensures the same consistent results.

Of course, there is also a new version of Adobe Reader. Reader X includes a new secure sandbox environment, further integration with Adobe’s Acrobat.com online service, and great new commenting tools to allow you to add sticky notes & highlight any PDF!